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Wedding & Event Planning, Unique Products & Services

Woodland Events

ABOUT Woodland Events

Woodland Events plans weddings and events that bring our clients' stories to life and are remembered for a lifetime.

The staff at Woodland Events have planned and executed dozens of extraordinary, fun, and unique events, ranging from small soirées to wild dance parties with over 3,000 guests. Let us do the heavy lifting in the background while you stay focused on having an amazing day with your family, friends, coworkers, or new spouse.

We primarily serve clients in the Minneapolis / St. Paul and Santa Barbara areas. But we love destination weddings, so feel free to contact us no matter where your wedding is! LGBTQ+ couples are always welcome!

PRODUCTS & SERVICES

From start to finish, planning your wedding day usually takes about 100 hours of your time. Life doesn't stop when you get engaged, so when you're juggling planning your wedding with work, school, and a social life, it's easy to get lost in the details.

With Woodland Events' full planning package, you'll have a professional wedding planner by your side through the entire process of planning a wedding that fits your personality, style, and budget. Your wedding planner will be your go-to person for all things wedding related. From choosing the venue, managing the budget, hiring the best vendors, creating the invitations, making detailed schedules, and managing all the logistics of the wedding day, your wedding planner will be with you every step of the way.

Included in our full wedding planning package:

- All Wedding Management services, PLUS:
- Our elite planning portal with fully customized tools tailored to your planning needs.
- Unlimited phone support and/or in-person meetings.
- Budget creation and management.
- Regular feedback and advice.
- Vendor research and recommendations.
- Vendor contract negotiation and review.
- Unlimited notary services.

Let’s get together and chat about how our Full Wedding Planning Services will allow you to enjoy the planning process and keep up with your other life commitments!

If you've already gotten started with planning your wedding, but need somebody to help keep you on track, this is the perfect service for you!

You might already know your venue, have a rough draft of your budget, and even have a few of your vendors booked. Now what? You may feel nervous that you're missing something big and important (like getting your marriage license) or the tiniest detail (like the color of your mother's nail polish). You may be wondering how this is all going to come together in time and under budget. If this sounds familiar, hiring Woodland Events as your partial planner is the perfect next step.

Included in our partial wedding planning package:

- All Wedding Management services, PLUS:
- An enhanced version of our online planning portal, with customized checklists and additional support.
- 30 hours of planning service and support, which may include budgeting, design advice and feedback, in-person meetings, vendor research and recommendations, and more!

With partial wedding planning, you can choose the fun parts of planning while leaving the rest to us.

If you want to plan your own wedding, but don't want to worry about a single detail on the day of the wedding except showing up and celebrating, this package is for you.

Included in our wedding management package:

- Access to our online wedding planning portal throughout your engagement. Includes planning, budgeting, and design tools, with hundreds of hints, tips, and advice from our team!
- Unlimited email and text message support.
- Details meeting to discuss your big day.
- Creation of a wedding day timeline and planning document to keep all of your day-of details in order.
- Direct communication with your vendors the month before your wedding so you can just relax as the day draws near.
- Coordination for your rehearsal, ceremony, cocktail hour, and reception.
- 2 wedding planners on-site the day of your wedding.
- Guest assistance throughout your wedding day.
- Site drafting, as needed.
- Discounts on all a la carte services as listed below.
- Discounts from our partner vendors.
- Emergency officiant services, as needed.
- Add on services, including guest list & RSVP management, invitation assembly & mailing, guest welcome bag assembly & delivery, and linen rentals.

Wedding Management is commonly referred to in the wedding industry as day-of coordination. This term is a myth. Truthfully, we are working with you for a month or more before your wedding and ensuring every detail is thoughtfully compiled and executed.

"Will you marry me?" Those four words will change your life. You know you want to say them soon, but maybe you haven't quite figured out how to do it. Or maybe you're just busy and need someone to make a few phone calls to get all the details set. Maybe you don't even know where to start.

Wherever you are in planning your proposal, Woodland Events can help to make the moment you get on your knee one you'll both remember forever. We can help design, plan, and/or coordinate a proposal that's unique to you and your soon-to-be fiance so all you have to worry about is overcoming your nerves when the time comes!

We'll help with everything from shopping for the ring to staying behind the scenes to ensure your entire proposal goes exactly according to plan. In fact, we'll do just about everything except ask for you!

Proposal Planning packages start at $75 (100% of this fee can be applied to any of our wedding planning packages)

Online Planning Portal – $50 (included in all packages)

Site Drafting – $45 (included in all packages)

Concierge Services – $45/hour ($35/hour for existing clients)

Graphic Design – rates determined based on needs of the project

Video Editing - $40/minute of produced content ($100 minimum)

Mobile Notary Services - $5 per document (included in Full Planning package)

Lights, camera, action! Years from now, you’ll love looking back on video messages from your friends and family. Woodland Events’ video guestbook is a six-foot-tall kiosk custom designed to match your wedding décor and stationery. The kiosk displays the screen of an iPad with our proprietary, easy to use app which your guests can use to record messages, which may range from heartfelt to reminiscent to hilarious.

Pricing starts at $250.

We will live stream your ceremony!

Packages range from $250 - $350 for up to 2 hours of streaming.


PORTFOLIO


CUSTOMER REVIEWS (4)

Heidi Kutz
Was this review helpful?  
Jun 03, 2019
We had the distinct pleasure of working with Todd to coordinate and set - up a video guest book at our wedding! Todd was one of the easiest vendors to work with! He was quick to respond to messages, easy to work with, and took care of the set - up and take down of the video guest book booth. With everything else going on the day of the wedding, it was peace of mind knowing we didn't have to worry about the video guest book and Todd was handling it all! He had it set - up before we arrived at the reception site and slipped in at the end of the night to take it down. We love our guest book video and know we'll watch it over and over as it captures peoples voices and loved one as they were on that day! We would highly recommend you consider hiring Todd for any of your wedding needs! Even though we only hired him for the video guest book, I recommend you view his complete list of available services! We would hire him again in a heartbeat! Thank you Todd!

Response from Woodland Events:

Thank you so much for this awesome feedback, Jake and Heidi! You two are awesome and I wish you all the best in your marriage! I hope the recordings help you to relive the day for years to come!!

Naomi Chalk
Was this review helpful?  
Jul 23, 2020
I used Woodland Events this spring to plan a proposal for my fiancee. Everyone at Woodland Events was amazing to work with! Todd was detail-oriented and professional and really worked to really solidify my vision so it was the perfect day. When I started with ideas, he was able to brainstorm with me and narrow down what I really wanted the day to be like. From then on, he contacted everyone I wanted involved for me, he worked on getting the materials I needed, and he was there for support whenever I needed. He went above and beyond with meetings and checking in and took care of virtually everything, allowing me to focus just on getting down on one knee! I would HIGHLY recommend Woodland Events to anyone interested in planning an event, no matter how big or small. They are professional on every level and truly show that they care!

Response from Woodland Events:

Thank you Naomi!!! It was a joy to work with you on such a special proposal!

I'm so looking forward to planning your wedding with you!!

Ellie Rice
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Mar 05, 2019
We had the extreme pleasure of having Todd as our expert Wedding Coordinator for our wedding in late January. As we were taking on pretty much all of the planning ourselves, having Todd to help coordinate all of the details for the rehearsal and the day-of was crucial. To say he did an amazing job would be a gross understatement. He made sure to go through details I would have never thought of myself. Additionally, although we were working on the wedding across country, Todd made himself as available as we needed him, and made it very simple to schedule phone/Skype calls. One of my favorite services Todd offers is that he completely takes over communication with vendors 2 weeks prior to the wedding. This allowed for us to take a step back and really enjoy the last few weeks as an engaged couple, and get to focus on all of the fun ahead, rather than on wedding details. On the day of the wedding, I was entirely confident that he had everything under control, and he did! If there were any hiccups, I had no idea. He assisted in making sure we stuck to the timeline he helped us to create and stayed around until every last item was cleaned up. All that to say is, we would highly recommend Todd for your Wedding Coordinator or any other event planning needs.
Emily Frels
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Aug 12, 2020
When my husband and I got engaged, we gave ourselves less than 6 months to plan a Catholic wedding. I had just started a new job, we were in the process of looking for and buying a new home, and I knew I wouldn't be able to manage a wedding on top of it all. Enter Woodland Events.

I reached out to Todd late one evening and not only did I receive a response within the hour, he'd already looked up our church and made the connection to Hogwarts for our Harry Potter themed wedding. Within days, we'd set up a meeting (we got to pick a time from his online calendar!). Just minutes into that meeting, I knew that I needed Woodland Events to pull off my dream wedding.

From this first meeting with Todd, I felt confident he and his team would make this process so easy. We used Aisle Planner to keep organized from tracking tasks and budgets, all the way to list making and notes. The collaboration was awesome! Todd assigned new tasks when needed and sent friendly reminders when we missed a deadline.

Todd is so knowledgeable about this industry and shared so many ideas with us. He was also very open to all my crazy Harry Potter ideas! His recommendations for vendors were awesome and he was able to get us some discounts which is always something you want when paying for a wedding. He even kept us way under budget!

One offering that made life so much easier? His team tracked our RSVPs! Every. Single. One. All we had to do was reach out and follow up with the stragglers.

The rehearsal and day of? Perfection. Our families and bridal party took to Todd and his team immediately. As far as I knew, our wedding was flawless. He and his team made our day the most magical it could be! I knew I was in great hands and literally all I had to worry about was not crying during our vows. Todd must have had a time turner to make everything run as perfectly as it did.

We are truly grateful for our experience with Todd and the Woodland Events team! They went above and beyond and handled little emergencies so well (such as my mom's dress disaster and issues with a keg tapping out halfway through) that my husband and I had no idea until our families filled us in the day after!

If you're looking for the perfect planner for your wedding, stop looking. Woodland Events will make all your wedding dreams come true.

Response from Woodland Events:

Thank you Emily!!! It was a dream working with you on your wedding! Fun fact: almost a year later, I still keep my wand in my briefcase and take it with me to client consultations! And my flying key bottle opener has a nice home on my desk ❤️